Legal & Compliance Team Administator

• Location: Winchester / hybrid working 
• Hours: Part time, 22.5 hours per week, Monday - Friday 10:00 - 14:30
• Salary: £18,000 per annum (Full time equivalent of £30,000 per annum) + enhanced benefits & rewards and free staff parking
• Basis: Permanent

About us

We are Pegasus Homes, a vibrant, dynamic business who are proud to design, build, and create high-quality homes with a focus on independent later living for the over 60's. Our developments are beautifully designed offering stunning community living.

We have a great, newly created opportunity for an experienced Legal & Compliance Team Administrator to join our busy Legal & Compliance team.

About our role

This is a varied role in which you’ll support our Legal Operations Manager with responsibility for the following:

• Support our resale function by being responsible for raising invoices, updating trackers and chasing payments.
• Support new sales by liaising with colleagues for responses to enquiries, draft letters & certificates to be sent for signing via Docusign and requesting relevant certificates.
• Key point of contact for Pegasus Homes 'Collaborate' document storage system, including management of folders and users. 
• Responsible for maintaining our document storage system, including filing/archiving contracts, and following up on renewals. 
• Responsible for ensuring mandatory policies are reviewed and accepted by all staff by overseeing the eLearning system. 
• Collation of incidents, including whistleblowing, CCTV, DP, and accidents.
• Set up documents in Docusign, following the process through, maintaining, and updating the Powers of Attorney.  
• Support our Legal Operations Manager by administering legal training for the wider business.
• Where necessary, act as a point of contact for communications with the Team  (written and verbal) using own judgement to determine the required action. 
• Supporting the Treasury Department where appropriate.

About you

We are looking for someone who has relevant experience gained within a legal / compliance related role, property related experience would be an advantage but isn’t essential.  You will have worked within an administrative role and have great interpersonal skills, with experience of working to deadlines and managing multiple tasks & deadlines.

Qualifications

• GCSE Maths & English or equivalent
• Legal/Business administration qualifications or relevant professional experience  

Experience

• Demonstrable experience of providing administrative or similar support to staff, including diary management.  
• Act with strict confidentiality and good judgment, discretion, and integrity at all times. 
• Good knowledge of setting up and managing effective administrative processes, systems and procedures. 

Skills & knowledge

• Excellent spoken and written English
• Excellent attention to detail and high levels of accuracy 
• Excellent communication skills - written and verbal 
• Excellent time management, prioritisation and proven ability to meet deadlines 
• Strong organisational skills
• IT literate and competent with Google tools such as Gmail, Google Docs, Sheets and the internet.  Skilled in preparation of presentations.  Previous experience of working with property management, CRM and accounting systems such as Fixflo, Qube and Salesforce would be ideal but otherwise a proven ability to quickly understand and pick up new systems.  (training will be provided)  

Our benefits & rewards

We offer fantastic benefits which look after your Financial, Mental and Physical Wellbeing as we believe it is important that we are able to support our employees across all three of these elements in order to ensure an effective work life balance. By joining us you'll enjoy a benefits package that includes:

• Enhanced annual leave & holiday buying scheme
• Contributory pension scheme with additional employer contribution,
• Life Assurance
• Two paid volunteering days per annum
• Employee Assistance Programme
• Health Cash Plan & Virtual GP
• Discounted Gym Membership
• Company Discounts Portal
• Refer a friend scheme and access to internal opportunities

What happens next

Although we embrace technology to support our recruitment process we value a human touch so a member of our hiring team will carefully consider your application.

If your profile demonstrates the skills and experience we are looking for we'll invite you to join us for a telephone screening providing you with an opportunity to discuss your profile in more detail, and for us to provide you with a more in-depth overview of the role you have applied for as well as answer any questions you have.

From there the process will be role specific, but will include an in-person stage and could include a short online assessment. Rest assured we'll keep you updated through the process and if at any stage you require any additional support, or have any questions please don't hesitate to contact us.

If you have the skills and experience we are looking for we'd love to hear from you!

As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and we do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us. 

As an equal opportunities employer, Pegasus Homes welcomes applications from all sectors of the community. In line with UK Immigration and Employment Law, only applicants eligible to live and work in the UK need apply