Junior Compliance Agent

This role is a 2-year contract.

PURPOSE

The Junior Compliance Agent will assist the Compliance Division Manager with all issues relating to compliance and, create and provide appropriate reports. The Compliance division is accountable for meeting requirements in the Kitco AML/CTF/CSE (Anti-Money Laundering/ Counter-Terrorist Financing/Counter-Sanctions Evasion) compliance regime. In addition, they ensure that the Leadership team, management and employees are in compliance with the rules and regulations of regulatory agencies, that company policies and procedures are being followed, and that company behavior meets Standards of Conduct. The Junior Compliance Agent will also act as a backup for the Contract Specialist for certain legal tasks.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

The responsibilities of this position include, but are not limited to the following:

• Implement the compliance regime and its revisions thereon.
• Ensure compliance with the Kitco AML/CTF compliance regime and report violations or potential violations to Compliance Division Manager.
• Assist with update and development of compliance policies and procedures.
• Monitor transactions of customer accounts for fraudulent activities and activities with higher AML/CTF/CSE risk based on risk ratings and indicators.
• Interact with customers on compliance-related matters.
• Evaluate reports of suspicious/unusual business activities or transactions from staff or agents.
• Prepare and maintain records of suspicious transactions, large cash transactions, listed person or entity property, and related reports.
• Assist with the development of procedures and system changes to prevent losses from fraudulent activities.
• Assist with the development of documentation and standards for AML/CTF/CSE task-related processes when required.
• Verify compliance program through monitoring and testing.
• Assist with the design of ongoing training programs to ensure that employees and agents are aware of their duties and liabilities.
• Assist with the development of plans and materials for AML/CTF/CSE trainings, deliver such training as well as maintain related records. Ensure that employees and agents are aware of their duties and liabilities.
• Identify potential areas of compliance vulnerability and risk; assist with the development/implementation of corrective action plans for resolution of problematic issues, and provide general guidance on how to avoid or deal with similar situations in the future.
• Continuously acquire knowledge and learn about Canada’s regulatory environment and applicable laws and regulations.
• Promote dissemination of Compliance information, encourage behaviors that integrate compliance values into business practices and continuously reinforce to all staff personal responsibility for compliance.
• Identify inefficient/ ineffective work processes and devise plans and strategies for implementation of improvement opportunities.
• Act as backup to Manager.
• All other compliance tasks as needed.
• Act as a backup for the Contract Specialist for the following: review of corporate and individual accounts, preparation of certain legal documents and contracts, providing training within Kitco on legal matters such as answering and managing subpoenas, summons or information requests received by public bodies and law enforcement, while ensuring that all such legal requests or documents are answered in a complete and timely manner.
• Act as a backup for the Contract Specialist for all other legal tasks as needed.

REQUIRED SKILLS & COMPETENCIES

• 1+ years experience in similar role.
• Knowledge of Kitco Metals businesses, products and services is a definite asset.
• Strong technical expertise which can be applied effectively to understand and mitigate compliance risk.
• Ability to work in a systematic and detailed manner.
• Strong analytical skills.
• Must be able to take initiative in resolving compliance issues, identify and solve problems in a constructive manner
• Results oriented and driven.
• Ability to work independently with minimal supervision and complete tasks in a timely manner.
• Experience operating in a regulated environment.
• Must be able to prioritize among competing issues and initiatives.
• Fluent spoken and written English. French is an asset.
  
  

TECHNICAL / PROFESSIONAL COMPETENCIES (EDUCATION AND EXPERIENCE)

• Bachelor’s Degree in a related field.
• Strong Navision and reporting skills.
• Strong Excel skills and able to learn new software.

RELATIONSHIPS / CONTACTS

• Internal teams
• Management
• External contacts
• External customers

Regular interaction with American employees and clients requires strong written English skills, as most communication is conducted in writing with clients based outside Quebec.

Data Protection Policy: https://corp.kitco.com/data-protection.html