Compliance Assistant (1 Year FTA)

Company Description

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realizing fusion energy, partnering with industry and research for ground-breaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.

As an employee of UKAEA you will benefit from:

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
• Flexible working options including family friendly policies and the right to request flexible working from the start of your employment. 
• Employee Assistance Programme and trained Mental Health First Aiders. 
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays.
• Wide range of career development opportunities.
• A vibrant culture committed to equality and being fully inclusive.

Job Description

The salary for this role is £26,156. Onsite working is expected for 3 days a week, however, we actively support requests for flexible working. 

This role is based at the following site; Culham, Oxfordshire.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open source data. 

The Role

Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. As Compliance Assistant, you will play a pivotal role in offering administration and business service support to ensure compliance with current procurement regulations, UKAEA internal processes and policies and will work in a collaborative and inclusive team to monitor the department's and UKAEA's compliance to procedures and processes in line with DESNZ requirements and Cabinet Office. You will maintain and update a range of databases and provide administration support across all areas of compliance, services  and  procurement commercial , dealing with a variety of queries that arise.  

Key Accountabilities:

• Maintain data & databases in support of the Commercial function.
• Use Procurement module of the U4BW (Agresso) system.
• Collate and prepare internal and external procurement reports.
• Provide support across all areas of Commercial.
• Promote procurement policies, processes and systems.
• Undertake compliance checks on the creation and amendments to vendors in U4BW.
• Provide support and advise through Commercial helpdesk tickets.
• Support in the delivery of U4BW Requisitioner and Responsible officer training.
• Deputise at CAB meetings, supporting on system changes.
• Undertake checks as assigned by the P2P Compliance Manager to support the P2P (Purchase to Pay) assurance processes.
• Act as a superuser for the Contract Management System and Etendering portal and any other system administrator roles as assigned by the P2P Compliance Manager.
• Assist in the maintenance of the shared email inbox.

Qualifications

Essential:

• 5 GCSEs (two of which must be Maths & English Language)
• Office based administration experience
• Demonstrable attention to detail with the ability to adapt depending on business requirements and incoming queries
• Proficient in Microsoft Office applications, specifically Word and Excel
• Demonstrable experience working with a multitude of tasks and ability to prioritise effectively

Desirable:

• Familiarity with an integrated Enterprise Resource Planning (ERP) system.
• Familiarity with Public Sector Procurement principles.
• Ability to handle and manipulate numeric data accurately to produce reports.

Additional Information

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/.  

We welcome talented people from all backgrounds who want to help us achieve our mission. We encourage applications from under-represented groups, particularly from women in STEM, people from Black British Caribbean and African, Pakistani and Bangladeshi British, and other ethnic minority backgrounds, people with disabilities, and neurotypical individuals. Our Executive team, supported by our 'Head of Equality, Diversity and Inclusion' (EDI) and Wellbeing and our EDI Networks actively promote Inclusion and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications. 

For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.